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Meeting Room/Auditorium Set-Up & A/V Information

 

    Bruce has found that meet room setup can profoundly affect how an audience is able to receive the information shared. The following room set up guidelines are designed to give the best program for your audience.  These guidelines can be given to your meeting coordinator or to the hotel meeting organizer to give them an outline for room setup for your chosen program. 

    We have found that these guidelines are helpful since they are laid out in writing and are easy to work from.  We realize that there are circumstances that may prevent all of these guidelines from being possible and we want you to know that we understand and can make adjustments where needed.  We have also found that our goal of having the audience get the most out of the program is met when these guidelines are followed.  Please let us know if you have any questions or need any help when reviewing these guidelines.  We would be happy to assist you.

 

KEYNOTE  CHECKLIST

         Please provide a wireless lavaliere microphone. If one cannot be obtained, a handheld microphone with at least 50 feet of cord is acceptable.

         Please use risers if there are more than 50 audience members so that everyone can see Bruce.

         Please provide an LCD projector and screen.  Bruce will bring his own laptop with slide show.  Please  project off to the SIDE of the platform so the light doesn't shine on Bruce while on stage.

         Please have LCD cabling (of sufficient length) running directly to the podium or sidetable next to the podium for connection to Bruce's laptop. This LCD cable is a standard computer monitor cable. Please place a small cocktail round on the stage for Bruce's notes and laptop.  Alternatively, a podium can be used if already on stage.

         Please have a pitcher of water and a glass available for Bruce. The water should be room temperature (no ice) please.

         Tables are optional; theatre seating is just fine, however, please ribbon or rope off the rear-most rows until the seats near the front are full. People have a much better experience if they are closer to the speaker.

         If there is a head table, please provide seating for those at the head table to move to in order to view the speaker from the front.

         House lights should be up full, except directly over the projection screen. Bright lights on the screen tends to "wash out" the projected images.

         Please set room temperature NO HIGHER than 68 degrees.

 

WORKSHOP  CHECKLIST

         Please set room (when possible) classroom style (tables and chairs).

         Please have a  six-foot, draped table and screen at the front of the room for Bruce's materials and laptop.  He can bring his own LCD projector if you won't have one on-site.

         House lights should be up full (except directly on screen).

         Please set room temperature NO HIGHER than 68 degrees.

         If there are 50 or more people in attendance, please make arrangements for a small PA with a wireless lavaliere microphone available.  If one cannot be obtained, a microphone with at least 50 feet of cord is acceptable.

         Please use risers if there are more than 50 participants so that everyone can see Bruce.

         Please try to make sure aisles do not fall directly under ceiling speakers (Bruce likes to walk out among the audience, and this can cause distracting PA feedback).

         Please have a pitcher of water and a glass available on the material table for Bruce. The water should be room temperature (no ice) please

 

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2006 Torchgrab